The service desk is the single point of contact between the organization and its internal employees. Likewise to its external users. The service desk streamlines the conversations across different channels in to one place. Additionally, it keeps track of raised tickets to ensures users receive appropriate help in a timely manner.
Factors consider when getting a service desk software
- Ticket Automation
The ticketing system should be automatic. This must have the capability of various tasks like reassigning the ticket to another agent, another department. Every new interaction has to convert as a ticket automatically. very new interaction will require to convert as a ticket automatically.Then the tickets should be assigned to the concern agents based on the given criteria.
- Customization in private and public actions
Not all actions are required for the customers. On the other hand, it will require for some ticket handlers (Agents). So, the best service desk must have the customization option for private and public actions.
Every ticket doesn’t require immediate actions. Different tickets want different responses depending on their severity. Some tickets can not wait until business hours. Because it is important to resolve those tickets right away. So, the ticket prioritization is necessary for the effective service desk software.
Unresolved tickets can decrease customer satisfaction rate if they are not escalated immediately within the time frame. Additionally, it causes bottlenecks in workload for other staff and potentially reduce productivity. Hence escalation required here in all appropriate channels as per the determined criteria.
- Instant Alert
To ensure nothing missed, the service desk software should trigger alert for the major activities. The agent should be notified when any ticket has assigned and for the customer interaction. Similarly, the customer should be notified for the various state of the ticket.
- Mobile service desk
No matter where the customers are, you have to the right next when they need assistance. Mobile service desk enables creating tickets on the go. Likewise, the agents can do all the tasks to manage the tickets any time through the mobile application.
Why you need IT Asset Management Service Desk
IT Asset Management help desk software will fulfill all the factors which you are looking for. Some of the benefits are,
IT Asset Management service desk can automatically update the customers whenever it is required. For example, customers will be notified when the status of the ticket changes or when it resolved. The customer can track each and every interaction includes email conversation with the service team.
The automated ticketing system makes the workflow more efficient for the agents and they don’t need for login to retrieve tickets from multiple locations and assign them. This can help the team to resolve the customer’s issues immediately in a timely manner effectively.
Service desk simplifies various complex and time taking day-to-day processes, allows to save crucial time and efforts spent on handling customer complaints and requests. As it streamlines the everyday process, increased productivity will be assured.
On time-resolved tickets will increase the customer satisfaction rate which is the key factor of the business growth. Satisfied customers ensure a company’s long-term profitability. To this, IT Asset Management software enables feedback survey form for each and every resolved ticket.
Some other reasons are,
• Simple escalation flow
• Efficient monitoring and tracking
• Better resolution time
• Save time and money
• Prioritize and categorize the tickets
• Auto-assign ticket facility
• Track agent performance
• Very user-friendly